We may update this notice to reflect changes in our practices. We encourage you to review it periodically. Last updated 04.03.2024.
We Process your personal information for specific purposes, with our legal basis aligned with UK GDPR
| The Purpose | Source | Personal Data Processed | Legal Basis |
|---|---|---|---|
| Email for Marketing Communications when you opt-in. | You | Email Address | Consent You have the right to withdraw your Consent at any time. |
| Emails for Source Submissions, if you submit sources to our platform, we use your email to communicate the outcome (acceptance or rejection). | You | Email address | Legitimate Interest |
| To address your queries or concerns effectively when you reach out via our "Contact Us" page. | You | Your name and email address | Legitimate Interest to address your queries or concerns effectively. |
You have several rights concerning your Personal Data, including.
| Type of rights | Description |
|---|---|
| Access | The right to receive a copy of your Personal Data. |
| Rectification | Rectification The right to correct any inaccurate or incomplete Personal Data. |
| Erasure | The right to have your Personal Data deleted in certain circumstances |
| Restrict Processing | The right to request a temporary halt to Processing of your Personal Data. |
| Data Portability | The right to receive your Personal Data in a structured, commonly used format. |
| Object | The right to object to the Processing of your Personal Data in certain circumstances, including for marketing purposes. |
| Withdraw Consent | Specifically for activities where you have Consented, you have the right to withdraw your Consent at any time. |
To exercise these rights, please contact us directly at info@pndpsubscribe.com.
You can opt-out (withdraw consent) of receiving marketing communications from us at any time by following the unsubscribe link in any marketing message we send or by contacting us directly at info@pndpsubscribe.com.
We do not transfer your data outside the UK and EU, ensuring your information remains protected under UK GDPR and EU data protection regulations.
At Privacy and Data Protection Subscribe Ltd, we are committed to only holding onto your personal information for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements.
| Purpose | Retention Criteria |
|---|---|
| Email for Marketing Communications | If you've opted into marketing communications, we retain your email address until you unsubscribe or opt-out, at which point we will remove your information from our marketing database. |
| Source Submissions, for emails related to source submissions | Source Submissions, for emails related to source submissions We keep your information for a period of 3 months after the final communication regarding acceptance or rejection of the submission, to manage our records. |
| Contact Us Queries | Information collected through our "Contact Us" form is retained for 12 months from the last date of correspondence to ensure we can address any follow-up questions or concerns and maintain a record of communication. |
After these periods, or if you exercise your right to erasure, your Personal Data will be either deleted or anonymised, so it can no longer be associated with you, unless there is a legal requirement to keep it longer (e.g., tax, audit, or statutory retention requirements).
If you have any concerns or complaints about the way we handle your Personal Data, we kindly ask that you contact us first so we can address your concerns directly. However, you also have the right to lodge a complaint directly with a data protection supervisory authority, especially in the country where you reside, where you work, or where the issue you are complaining about occurred.
In the UK, the competent data protection supervisory authority is the Information Commissioner’s Office (ICO). You can learn more about how to make a complaint to the ICO by visiting their website: [Make a complaint | ICO](https://ico.org.uk/make-a-complaint/).
We are committed to resolving any privacy concerns you have and encourage you to reach out to us first so that we can provide you with the fastest and most satisfactory solution.
Thank you for your trust in Privacy and Data Protection Subscribe Ltd.
| Term | Definition | |
|---|---|---|
| Personal Data | Information related to an identifiable individual, such as names and email addresses. | |
| Applicable data protection law | Applicable data protection law means all applicable worldwide legislation and regulation relating to data protection and privacy including without limitation the UK's version of the EU GDPR (the "UK GDPR") and the UK's ePrivacy rules ("PECR"). | |
| Consent | Consent Permission for something to happen or agreement to do something. | |
| Controller | Controller The entity deciding how and why Personal Data is Processed. In this case, Privacy and Data Protection Subscribe Ltd. | |
| Data Portability | The right to move, copy or transfer Personal Data easily from one IT environment to another. | |
| Erasure | The right to have Personal Data deleted under certain circumstances. | |
| ICO | The Information Commissioner's Office, the UK’s authority for data protection. | |
| Legitimate Interest | Where Processing Personal Data is necessary for a legitimate purpose. E.g. to handle your queries or concerns. | |
| Processing/Process/Processed | Operations performed on Personal Data, including collection, storage, and deletion. | |
| Supervisory Authority | The public authority responsible for monitoring the application of data protection regulation. In the UK, this is the ICO. | |
| UK GDPR | Regulation in EU law on data protection and privacy. means all applicable worldwide legislation and regulation relating to data protection and privacy including without limitation the UK's version of the EU GDPR (the "UK GDPR") and the UK's ePrivacy rules ("PECR"). |
